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Job Title: Real Estate Administrative Assistant (Bilingual English/Spanish)

 

About the Company:

Our client is a full-service real estate company that supports residential real estate operations and client transactions. The team is focused on delivering excellent service while maintaining efficient administrative and operational processes.

 

Job Description:

We are looking for a bilingual Administrative Assistant to support a growing real estate business. This role will be responsible for handling a variety of administrative tasks, helping maintain daily operations, and supporting real estate-related processes.

The ideal candidate will have previous real estate experience, be comfortable working in both English and Spanish, and be able to contribute with minimal training. This position may begin on a part-time basis with the potential to transition into a full-time role.

 

Responsibilities of the role:

• Manage calendars and schedule appointments.

• Handle email management and correspondence.

• Provide general administrative support across multiple business functions.

• Assist with social media-related tasks as needed.

• Support real estate transaction processes and documentation.

• Assist with contracts, agreements, and sales contracts.

• Help track and follow up on administrative items related to real estate operations.

• Answer and manage incoming calls when required.

• Respond to messages and inquiries in a professional manner.

• Collaborate closely with the real estate team to ensure smooth daily operations.

 

Required Experience and Qualifications:

• Minimum of 2 years of experience in the real estate industry.

• Previous experience as an Administrative Assistant, Virtual Assistant, or similar support role.

• Strong verbal and written communication skills in both English and Spanish.

• Experience working with real estate contracts, agreements, and related documentation.

• Ability to work independently and manage multiple responsibilities.

• Comfortable working during Mountain Time business hours.

• Ability to start quickly and contribute with minimal onboarding.

 

Preferred Skills:

• Experience supporting real estate brokers, agents, or real estate teams.

• Experience with calendar and email management.

• Familiarity with appointment scheduling and client communications.

• Experience handling inbound calls and administrative follow-up tasks.

• Ability to assist with after-hours or weekend support when needed.

 

Personality:

• Highly organized and detail-oriented.

• Reliable and dependable.

• Proactive and resourceful.

• Adaptable and able to handle a variety of responsibilities.

• Strong sense of ownership and accountability.

• Able to work efficiently with minimal supervision.

 

Software & Tools:

• Google Voice.

• Email management platforms.

• Calendar management tools.

• Social media platforms.

• Real estate contract and documentation systems.

 

Schedule:

Part-time (20 hrs a week)

Between 9:00 AM – 5:00 PM Mountain Time.

Opportunity with potential to transition to full-time.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.