Job Title: Scheduling Assistant

 

About the Company:

Our client is a competitive youth soccer organization based in South Florida, currently managing 26 teams. They are focused on delivering high-quality development programs and league performance support for young athletes.

 

Job Description:

Our client is seeking a highly organized and detail-oriented Scheduling Assistant to coordinate all home and away league games for its 26 competitive youth soccer teams. This part-time or contract position is essential for ensuring the smooth execution of weekly match logistics, working closely with leagues, coaching staff, and operations. The role is ideal for someone who thrives in fast-paced environments, enjoys logistical problem-solving, and values team coordination.

 

Responsibilities:

• Act as the primary liaison with league officials and opposing clubs for all match scheduling and rescheduling.

• Coordinate game schedules to align with coaching availability, field access, and league calendars.

• Maintain and update a centralized master schedule and promptly communicate changes to staff and teams.

• Submit field availability and blackout dates to leagues, overseeing home field allocation.

• Collaborate with referee assignors, coaches, and operations to ensure smooth match-day execution.

• Handle rescheduling due to conflicts, weather, or special requests under time constraints.

• Track coaching assignments across multiple teams to avoid overlap.

• Provide weekly schedule updates to club leadership to support strategic planning.

 

Required Experience and Qualifications:

• Strong organizational and multitasking skills, with proven ability to manage detailed schedules.

• Excellent written and verbal communication skills across phone, email, and text.

• Proficient in Excel, including formulas, filters, and multi-sheet scheduling.

• Comfortable working independently and staying calm under pressure.

• Experience in sports scheduling, youth club operations, or event coordination is a plus.

• Fluent English (C2 level preferred) and Spanish.

 

Preferred Skills:

• Familiarity with GotSport scheduling platform.

• Background in youth sports operations or event logistics.

• Strong attention to detail and proactive approach to problem-solving.

 

Personality:

• Calm and adaptable in dynamic situations.

• Service-oriented and team-focused.

• Reliable, communicative, and deadline-driven.

 

Software & Tools:

• Microsoft Excel.

• GotSport (preferred).

• Email and messaging platforms.

 

English Level:

C2

 

Schedule:

Monday to Friday, flexible between 9-5 EST. (20hs/week)

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.