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Job Title: Virtual Assistant

 

About the Company:

Our client is an innovation-focused company that helps decision-makers discover and adopt emerging technologies and solutions, working at the intersection of innovation, technology, and strategic relationships.

 

Job Description:

Our client is looking for a highly organized, proactive, and tech-savvy Virtual Assistant to support a growing consulting and innovation-focused company. The ideal candidate will help maintain established business processes, manage follow-ups, organize information, and ensure that important tasks and relationships do not fall through the cracks. This role is ideal for someone who is a self-learner, comfortable with AI and technology, highly detail-oriented, and able to follow SOPs accurately. Existing processes and automations are already established, so the candidate will primarily operate and maintain them, with the opportunity to learn more advanced workflows over time.

 

Responsibilities of the role:

• Follow and maintain established SOPs and business processes.

• Manage follow-ups and ensure tasks are completed on time.

• Keep company files, databases, and information organized.

• Support scheduling and calendar management.

• Monitor automated follow-up processes.

• Assist with email communication and follow-up.

• Support relationships with consultants, affiliates, and other contacts.

• Review recorded meetings and capture relevant information when necessary.

• Use AI and technology tools to improve daily processes.

• Learn and eventually assist with Monday.com workflows.

• Communicate with external vendors when process or automation support is required.

• Proactively identify tasks that need attention and help keep the client on track.

 

Required Experience and Qualifications:

• Excellent English proficiency (9/10 or higher).

• Strong attention to detail and ability to follow instructions precisely.

• Highly organized, reliable, and proactive.

• Strong written and verbal communication skills.

• Comfortable working independently.

• Strong ability to learn new tools and processes quickly.

• Tech-savvy and comfortable using AI tools.

• Genuine interest in innovation and emerging technologies.

• Self-learner mentality and willingness to research solutions independently.

• Professional, kind, and courteous attitude.

 

Preferred Skills:

• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Assistant.

• Experience with Monday.com or other CRM/project management platforms.

• Experience with Claude or other AI tools.

• Experience with Google Workspace, Gmail, and Google Calendar.

• Familiarity with Loom and Fathom.

• Experience with automation or process-based workflows.

 

Personality:

• Enjoys technology, AI, and innovation.

• Is a strong self-learner.

• Can research and figure out solutions independently.

• Is highly detail-oriented and follows instructions accurately.

• Takes ownership of tasks.

• Is comfortable working with U.S.-based professionals and high-value business relationships.

 

Software & Tools:

• Monday.com

• Claude

• Google Workspace / Gmail

• Google Calendar

• Fathom

• Loom

• CRM and workflow tools

 

Schedule:

Full-time, aligned with U.S. Central Time.

The client is flexible regarding exact working hours as long as responsibilities are completed.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.