Project Manager

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.

 

Job Title: Project Manager

 

About the Company:

Our client is a graphic artist specializing in custom event merchandise, including invitations, vinyl artwork, and promotional items for special occasions like bar mitzvahs, weddings, and milestone birthdays.

 

Job Description:

Our client needs a Project Manager to help orchestrate and manage various client projects. You will ensure that all project timelines are met and that all necessary components are delivered on time. This role requires strong organizational skills and the ability to manage multiple tasks simultaneously. You will be responsible for tracking orders, managing client communication regarding project status, and ensuring smooth project flow from initiation to completion.

You will also be responsible for implementing and managing projects within a CRM system, ensuring all client data and project details are accurately entered and maintained. Your goal will be to create an efficient and effective workflow that allows the business to operate smoothly, especially in a remote setting.

 

Responsibilities of the role:

• Manage project timelines and ensure timely delivery of all project components.

• Track orders and manage logistics for custom merchandise and event materials.

• Maintain clear and consistent communication with clients regarding project status and updates.

• Enter and manage client data and project details within the CRM system.

• Coordinate with printers and production teams to ensure materials are created and delivered on schedule.

• Assist with the fulfillment process, including sorting, packaging, and preparing merchandise for clients.

• Update and maintain project calendars and task lists.

• Develop and implement streamlined workflows for project management.

 

Required Experience and Qualifications:

• Minimum of 3 years of experience in project management or a similar administrative role.

• Experience with CRM systems, preferably Dubsado, or similar platforms like HoneyBooks.

• Strong understanding of project timelines and the ability to manage time-sensitive tasks.

• Excellent organizational and multitasking skills.

• Ability to communicate effectively with clients and internal teams.

• English level: Bilingual.

 

Preferred Skills:

• Experience in the event planning, wedding industry, or catering hall events.

• Familiarity with paper, printing, or production processes.

• Basic knowledge of graphic design principles.

• Experience with social media management, particularly Instagram.

 

Personality:

• Detail-oriented and proactive.

• Ability to remain calm and professional under pressure.

• Client-focused with a friendly and soft demeanor.

• Reliable and able to work independently.

 

Software & Tools:

• Dubsado (preferred)

• CRM systems

• Adobe Illustrator (a plus)

 

Schedule:

Monday to Friday

Eastern Standard Time zone

Approximately 20-25 hours per week, with flexibility based on seasonal business needs.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.