Job Title: Executive Assistant

 

About the Company:

Our Client offers a range of professional services aimed at delivering high-quality outcomes for businesses. They are focused on fostering effective partnerships and ensuring client satisfaction through various administrative and operational support functions.

 

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will excel at managing multiple priorities, maintaining confidentiality, and ensuring smooth day-to-day operations. This position requires exceptional communication, time management, and problem-solving skills.

 

Responsibilities:

• Manage executive calendars, appointments, and scheduling logistics.

• Coordinate meetings, prepare agendas, take minutes, and ensure follow-up on action items.

• Handle travel arrangements, including itineraries, accommodations, and expense reports.

• Serve as the primary point of contact between executives and internal/external stakeholders.

• Draft, review, and manage correspondence, reports, and presentations.

• Maintain organized records and filing systems, both digital and physical.

• Support project coordination and assist with special initiatives as required.

• Anticipate the needs of executives and ensure they are well-prepared for meetings and events.

 

Required Experience and Qualifications:

• Minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.

• Strong written and verbal communication skills in English.

• Excellent organizational and multitasking abilities with a keen attention to detail.

• Proven ability to handle confidential information with discretion.

• Experience managing complex calendars and travel arrangements.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.

 

Preferred Skills:

• Experience working in fast-paced, international, or remote team environments.

• Familiarity with task management or collaboration tools such as Asana, Slack, or Trello.

• Strong problem-solving and decision-making skills.

• Ability to adapt quickly to changing priorities and requirements.

 

Personality:

• Professional and discreet with strong interpersonal skills.

• Proactive, dependable, and resourceful.

• High emotional intelligence and strong sense of ownership.

• Calm under pressure and able to manage competing demands effectively.

 

Software & Tools:

• Microsoft Office Suite / Google Workspace

• Project management tools (Asana, Trello, Monday.com)

• Communication tools (Slack, Zoom, Teams)

 

English Level:

C2, Native

 

Schedule:

9 - 5 CST

 

Salary and Benefits:

• Competitive compensation package.

• Payment in USD or Local Currency according to candidate's preference.

• Opportunity to work closely with senior executives and contribute to strategic initiatives.

• Supportive and collaborative work environment.