Job Title: Government Contract Bid Specialist

 

About the Company:

Our Client is an architecture and engineering firm that provides professional design, planning, and construction support services. They work on a variety of residential, commercial, and public sector projects, offering innovative solutions that combine functionality, sustainability, and technical precision. The company also manages the administrative and operational aspects of project delivery, ensuring full compliance and efficiency across all phases.

 

Job Description:

We are seeking a Government Contract Bid Specialist to support our Client’s operations team. The main responsibility of this role is to accurately complete, organize, and submit government contract bids and proposals. The ideal candidate is meticulous, detail-oriented, and experienced in handling documentation and compliance requirements for public sector contracts.

 

Responsibilities:

• Research, prepare, and submit government contract bids and proposals according to agency requirements and deadlines.
• Review bid documentation (RFPs, RFQs, RFIs) to ensure all necessary materials and forms are included.
• Verify all data and supporting information for accuracy and compliance before submission.
• Track bid progress, submission status, and follow-up communications with government agencies or partners.
• Maintain organized records of all bids, documentation, and correspondence in digital systems.
• Communicate with internal stakeholders and external vendors to gather required information or signatures.
• Support general administrative tasks related to contract management and compliance.

 

Required Experience and Qualifications:

• Proven experience in administrative, procurement, or government contracting support roles.
• Strong understanding of bid submission processes and documentation management.
• Excellent attention to detail and ability to work under tight deadlines.
• Proficiency in English, both written and spoken.
• Strong organizational and time management skills.
• Proficiency with office software (Google Workspace or Microsoft Office Suite).

 

Preferred Skills:

• Experience preparing RFP/RFQ/RFI responses or other types of government submissions.
• Familiarity with government portals or procurement systems (e.g., SAM.gov, state/local bid systems).
• Ability to quickly learn and adapt to new digital tools and workflow systems.
• Knowledge of compliance and documentation standards for public sector projects.

 

Personality:

• Highly reliable, accurate, and deadline-driven.
• Calm under pressure and comfortable handling multiple priorities.
• Proactive, adaptable, and a strong team player.
• Excellent communication and problem-solving skills.

 

Software & Tools:

• Google Workspace (Docs, Sheets, Drive) or Microsoft Office (Word, Excel, Outlook).
• Government bid platforms and document management systems (e.g., SAM.gov, BidSync, GovWin).
• Adobe Acrobat or similar tools for form completion and digital documentation.

 

English Level:

C1, C2, or Native

 

Schedule:

Approximately 30 hours per week

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate’s preference.
• Remote work flexibility (depending on client’s needs).
• Opportunity for professional growth within a supportive and detail-oriented team environment.