Job Title: Virtual Assistant

 

About the Company:

Our client specializes in scheduling and coordinating appointments for inspections and client representations for attorneys. They ensure that all appointments are meticulously organized, allowing attorneys to effectively represent their clients without any scheduling conflicts.

 

Job Description:

Our client is seeking a highly organized and detail-oriented individual to manage appointment scheduling. This role involves coordinating between inspectors, attorneys, and clients to ensure all parties are informed and prepared for scheduled appointments.

 

Core Responsibilities:

• Schedule and confirm appointments via email for inspections and client representations.

• Coordinate between different inspectors and attorneys to ensure availability.

• Represent attorneys during inspections, ensuring no unauthorized questions are asked to claimants.

• Maintain accurate records of appointments and schedules.

 

Required Experience and Qualifications:

• Proficiency in English, with clear speaking and writing abilities.

• Strong organizational skills and attention to detail.

• Ability to efficiently manage multiple schedules and appointments.

 

Preferred Skills:

• Familiarity with House Call Pro and Filevine is a plus.

• Experience in appointment setting is advantageous.

 

Personality:

• Highly organized and detail-oriented.

• Proactive in preventing and resolving scheduling conflicts.

 

Software & Tools:

• HubSpot

• Filevine

 

English Level:

C1, C2, Native

 

Schedule:

9 - 5 EST

 

Salary and Benefits:

• Full-time position from 9 AM to 5 PM.

• Payment in USD or Local Currency according to candidate's preference.