Executive Assistant to Chief Executive Officer
26 days ago
·0 applicants
Work Type: Full-time
Executive Assistant to Chief Executive Officer
26 days ago
·0 applicants
Work Type: Full-time
Date Posted
Oct 10, 2024
Work Type
Full-time
Job Role
Executive Assistant to Chief Executive Officer
Salary
Description
Job Title: Executive Assistant
Position Description:
We are seeking an experienced and highly organized Executive Assistant to work directly with the CEO. In this role, you will provide strategic support, manage day-to-day administrative tasks, and ensure operational efficiency across the CEO’s ventures. This is a hybrid role, requiring both high-level business support and hands-on assistance, with the opportunity to shape workflows, manage priorities, and act as a communication bridge between the CEO and internal teams.
About the Company:
We are hiring on behalf of a fast-growing company led by an entrepreneurial CEO who oversees a portfolio of successful businesses, including a prominent pet wellness brand. The company prides itself on creating a positive impact, driving growth through innovation, and maintaining a mission-driven work culture. You’ll be joining a dynamic and collaborative team dedicated to operational excellence and personal growth.
Availability:
- Full-Time
Work Schedule:
- Monday to Friday, 9 AM to 5 PM EST
- Occasional responsiveness required outside of regular working hours
Key Responsibilities:
- Strategic Support: Assist the CEO in shaping and executing business strategies. Help prioritize goals and track progress on key initiatives.
- Operational Efficiency: Proactively manage the CEO’s calendar, ensuring deadlines are met and tasks are prioritized. Create workflows to improve efficiency across the organization.
- Administrative Oversight: Handle calendar management, travel arrangements, meeting preparations, and follow-up tasks. Prepare presentations and materials for key meetings.
- Communication Hub: Serve as the central point of communication between the CEO and internal teams. Attend meetings on behalf of the CEO when needed and ensure follow-ups are handled.
- Project Management: Manage special projects, build Standard Operating Procedures (SOPs), and ensure the timely completion of all tasks.
- Confidential Advisor: Handle sensitive matters with professionalism, discretion, and confidentiality.
Requirements:
- Experience: 3+ years in a similar role (Chief of Staff, Executive Assistant, Project Manager, or Director of Special Projects).
- Systems Thinking: Proven ability to build and streamline processes and systems.
- Project Management Skills: Strong ability to manage multiple priorities simultaneously.
- Administrative Expertise: Experience in handling calendars, travel arrangements, and meeting logistics.
- Tech-Savvy: Proficiency in modern tools such as Asana, Notion, Zapier, and scheduling tools like SavvyCal or Calendly.
- Communication Skills: Exceptional verbal and written communication skills.
- Adaptability: Ability to handle both strategic and administrative tasks with ease.
- Confidentiality: High level of discretion in managing confidential matters.
Preferred Skills:
- Strong organizational skills and proactive problem-solving abilities.
- Ability to juggle multiple priorities in a fast-paced environment.
- Experience in managing cross-functional tasks across multiple ventures.
Salary and Benefits:
- Competitive salary based paid in USD or Local Currency according to your preference.
- Paid Time Off (PTO) including holidays, sick leave, and vacations.
Why You’ll Love Working Here:
- Impact: Be an essential part of driving day-to-day operations and shaping the growth of a mission-driven company.
- Senior Exposure: Work closely with the CEO on multiple business ventures.
- Variety: A dynamic role that combines strategic work with hands-on tasks.
- Flexibility: Enjoy a remote or hybrid work environment with flexible hours.
Join our team and help drive the success of a rapidly growing business while gaining valuable experience working alongside the CEO. Apply today!
Interested in this job?
Date Posted
Oct 10, 2024
Work Type
Full-time
Job Role
Executive Assistant to Chief Executive Officer
Salary