Back
company logoVirtustant

Executive Assistant to Chief Executive Officer

26 days ago

·

0 applicants

Work Type: Full-time

company logoVirtustant

Executive Assistant to Chief Executive Officer

26 days ago

·

0 applicants

Work Type: Full-time

Date Posted

Oct 10, 2024

Work Type

Full-time

Job Role

Executive Assistant to Chief Executive Officer

Salary

Description

Job Title: Executive Assistant

Position Description:

We are seeking an experienced and highly organized Executive Assistant to work directly with the CEO. In this role, you will provide strategic support, manage day-to-day administrative tasks, and ensure operational efficiency across the CEO’s ventures. This is a hybrid role, requiring both high-level business support and hands-on assistance, with the opportunity to shape workflows, manage priorities, and act as a communication bridge between the CEO and internal teams.

About the Company:

We are hiring on behalf of a fast-growing company led by an entrepreneurial CEO who oversees a portfolio of successful businesses, including a prominent pet wellness brand. The company prides itself on creating a positive impact, driving growth through innovation, and maintaining a mission-driven work culture. You’ll be joining a dynamic and collaborative team dedicated to operational excellence and personal growth.

Availability:

  • Full-Time

Work Schedule:

  • Monday to Friday, 9 AM to 5 PM EST
  • Occasional responsiveness required outside of regular working hours

Key Responsibilities:

  • Strategic Support: Assist the CEO in shaping and executing business strategies. Help prioritize goals and track progress on key initiatives.
  • Operational Efficiency: Proactively manage the CEO’s calendar, ensuring deadlines are met and tasks are prioritized. Create workflows to improve efficiency across the organization.
  • Administrative Oversight: Handle calendar management, travel arrangements, meeting preparations, and follow-up tasks. Prepare presentations and materials for key meetings.
  • Communication Hub: Serve as the central point of communication between the CEO and internal teams. Attend meetings on behalf of the CEO when needed and ensure follow-ups are handled.
  • Project Management: Manage special projects, build Standard Operating Procedures (SOPs), and ensure the timely completion of all tasks.
  • Confidential Advisor: Handle sensitive matters with professionalism, discretion, and confidentiality.

Requirements:

  • Experience: 3+ years in a similar role (Chief of Staff, Executive Assistant, Project Manager, or Director of Special Projects).
  • Systems Thinking: Proven ability to build and streamline processes and systems.
  • Project Management Skills: Strong ability to manage multiple priorities simultaneously.
  • Administrative Expertise: Experience in handling calendars, travel arrangements, and meeting logistics.
  • Tech-Savvy: Proficiency in modern tools such as Asana, Notion, Zapier, and scheduling tools like SavvyCal or Calendly.
  • Communication Skills: Exceptional verbal and written communication skills.
  • Adaptability: Ability to handle both strategic and administrative tasks with ease.
  • Confidentiality: High level of discretion in managing confidential matters.

Preferred Skills:

  • Strong organizational skills and proactive problem-solving abilities.
  • Ability to juggle multiple priorities in a fast-paced environment.
  • Experience in managing cross-functional tasks across multiple ventures.

Salary and Benefits:

  • Competitive salary based paid in USD or Local Currency according to your preference.
  • Paid Time Off (PTO) including holidays, sick leave, and vacations.

Why You’ll Love Working Here:

  • Impact: Be an essential part of driving day-to-day operations and shaping the growth of a mission-driven company.
  • Senior Exposure: Work closely with the CEO on multiple business ventures.
  • Variety: A dynamic role that combines strategic work with hands-on tasks.
  • Flexibility: Enjoy a remote or hybrid work environment with flexible hours.

Join our team and help drive the success of a rapidly growing business while gaining valuable experience working alongside the CEO. Apply today!

Share:
Interested in this job?