Job Title: Executive Assistant

Position Description:

We are seeking an experienced and highly organized Executive Assistant to work directly with the CEO. In this role, you will provide strategic support, manage day-to-day administrative tasks, and ensure operational efficiency across the CEO’s ventures. This is a hybrid role, requiring both high-level business support and hands-on assistance, with the opportunity to shape workflows, manage priorities, and act as a communication bridge between the CEO and internal teams.

About the Company:

We are hiring on behalf of a fast-growing company led by an entrepreneurial CEO who oversees a portfolio of successful businesses, including a prominent pet wellness brand. The company prides itself on creating a positive impact, driving growth through innovation, and maintaining a mission-driven work culture. You’ll be joining a dynamic and collaborative team dedicated to operational excellence and personal growth.

Availability:

• Full-Time

Work Schedule:

• Monday to Friday, 9 AM to 5 PM EST
• Occasional responsiveness required outside of regular working hours

Key Responsibilities:

• Strategic Support: Assist the CEO in shaping and executing business strategies. Help prioritize goals and track progress on key initiatives.
• Operational Efficiency: Proactively manage the CEO’s calendar, ensuring deadlines are met and tasks are prioritized. Create workflows to improve efficiency across the organization.
• Administrative Oversight: Handle calendar management, travel arrangements, meeting preparations, and follow-up tasks. Prepare presentations and materials for key meetings.
• Communication Hub: Serve as the central point of communication between the CEO and internal teams. Attend meetings on behalf of the CEO when needed and ensure follow-ups are handled.
• Project Management: Manage special projects, build Standard Operating Procedures (SOPs), and ensure the timely completion of all tasks.
• Confidential Advisor: Handle sensitive matters with professionalism, discretion, and confidentiality.

Requirements:

• Experience: 3+ years in a similar role (Chief of Staff, Executive Assistant, Project Manager, or Director of Special Projects).
• Systems Thinking: Proven ability to build and streamline processes and systems.
• Project Management Skills: Strong ability to manage multiple priorities simultaneously.
• Administrative Expertise: Experience in handling calendars, travel arrangements, and meeting logistics.
• Tech-Savvy: Proficiency in modern tools such as Asana, Notion, Zapier, and scheduling tools like SavvyCal or Calendly.
• Communication Skills: Exceptional verbal and written communication skills.
• Adaptability: Ability to handle both strategic and administrative tasks with ease.
• Confidentiality: High level of discretion in managing confidential matters.

Preferred Skills:

• Strong organizational skills and proactive problem-solving abilities.
• Ability to juggle multiple priorities in a fast-paced environment.
• Experience in managing cross-functional tasks across multiple ventures.

Salary and Benefits:

• Competitive salary based paid in USD or Local Currency according to your preference.
• Paid Time Off (PTO) including holidays, sick leave, and vacations.

Why You’ll Love Working Here:

• Impact: Be an essential part of driving day-to-day operations and shaping the growth of a mission-driven company.
• Senior Exposure: Work closely with the CEO on multiple business ventures.
• Variety: A dynamic role that combines strategic work with hands-on tasks.
• Flexibility: Enjoy a remote or hybrid work environment with flexible hours.

Join our team and help drive the success of a rapidly growing business while gaining valuable experience working alongside the CEO. Apply today!