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Job Title: Executive Assistant

 

About the Company:

Our client is a company that provides services related to pools and pool maintenance. They are looking to expand their team with a dedicated Executive Assistant.

 

Job Description:

Our client is seeking a highly professional, friendly, and energetic Executive Assistant to support their operations. The ideal candidate will be responsible for managing client communications, organizing schedules, and handling administrative tasks to ensure smooth business operations. This role requires a proactive individual with excellent communication skills and a positive attitude.

The role involves direct interaction with clients and technicians, requiring excellent customer service and organizational abilities. The candidate will also be involved in sales support by reaching out to new prospects and clients.

 

Responsibilities of the role:

• Receive and manage incoming calls.

• Communicate with clients via calls and texts.

• Maintain communication with technicians.

• Organize and schedule jobs and office tasks.

• Process payments using QuickBooks.

• Track company payments.

• Make calls to new prospects and clients to offer services.

 

Required Experience and Qualifications:

• Experience in customer service.

• Fluent in English and Spanish.

• Ability to use computers and technology effectively.

• Professionalism and friendliness.

• High energy and contagious positive attitude.

 

Preferred Skills:

• Experience with QuickBooks (training can be provided).

• Experience in sales or lead generation.

• Experience working with US-based clients.

 

Personality:

• Extremely friendly, kind, and sweet demeanor.

• Contagious positive energy.

• Professional and customer-oriented.

• Ambitious and eager to learn.

 

Software & Tools:

• QuickBooks

• Communication tools (Teams, Google, WhatsApp, etc.)

 

Schedule:

Approximately 55 hours per week.

Specific hours to be discussed, potentially including weekends.

Pacific Time Zone alignment.

 

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.