Job Title: Virtual Assistant (Full-Time)

 

About the Company:

Our Client provides specialized support services that enhance operational efficiency and client interactions within a professional setting.

 

Job Description:

We are seeking a reliable and detail-oriented Full-Time Virtual Assistant to support our client with general administrative tasks, focusing on assisting during interviews and client-facing calls. This role requires excellent English communication skills, strong organizational abilities, and confidence in live meetings.

 

Responsibilities:

• Attend live interviews and client calls to provide real-time support.

• Take accurate notes during interviews and summarize key points.

• Assist interviewers with scheduling, follow-ups, and coordination.

• Manage calendars, inboxes, and appointment scheduling.

• Prepare documents, agendas, and interview-related materials.

• Perform general administrative tasks such as data entry and file organization.

• Track interview progress and maintain organized records.

• Communicate professionally with clients and internal stakeholders.

• Support day-to-day operational and administrative needs as required.

 

Required Experience and Qualifications:

• Native-level English proficiency (spoken and written).

• Previous experience as a Virtual Assistant, Administrative Assistant, or similar role.

• Strong communication and note-taking skills.

• Experience participating in or supporting virtual meetings and interviews.

• High level of organization and attention to detail.

• Ability to manage multiple tasks and deadlines independently.

• Reliable internet connection and a professional remote work setup.

 

Preferred Skills:

• Experience supporting interviews, recruitment, or client calls.

• Familiarity with remote work environments and distributed teams.

• Strong time management and prioritization skills.

• Ability to remain calm and professional in live conversations.

• Experience working across different time zones.

 

Personality:

• Professional, confident, and articulate.

• Highly organized and dependable.

• Proactive and solution-oriented.

• Comfortable being present in live interviews and discussions.

• Detail-focused with a strong sense of accountability.

 

Software & Tools:

• Video conferencing tools (e.g., Zoom, Google Meet).

• Calendar management tools (e.g., Google Calendar).

• Email platforms (e.g., Gmail).

• Document and file management tools (e.g., Google Docs, Drive).

• Task and productivity tools as required by the role.

 

English Level:

Native

 

Schedule:

9 to 5 CET

 

Salary and Benefits:

Payment in USD or Local Currency according to candidate's preference.